AI & Data

Stop paying people tocopy data betweensystems

Workflow automation, document processing and integrations that remove repetitive manual work — with human approval where judgement matters and every automated step logged, monitored and easy to change.

Find what to automate See the results

Process first: Every workflow mapped end to end — including the exceptions — before anything is connected.
Human in the loop: Approvals stay with people wherever accountability matters.
Nothing fails silently: Every run logged; failures alert the right person.
2–4 weeks: From mapping to first live automation.

70%: Less manual data entry
15 hrs: Saved per team weekly

Overview

Most automation stalls becausenobody maps the process first

Tools get connected before anyone agrees how the work should flow, so automations break the moment a real exception appears — and staff go back to doing it by hand, now with a broken bot in the way. We map the process end to end, including the awkward cases.

Then we automate the steps that are genuinely repetitive, keep a human in the loop where judgement matters, and log every run so problems are visible, not silent. Low-code where it is enough; custom code where it is not; documented either way.

Who this is for

Finance, operations and admin teams re-keying data between ERP, CRM, email and spreadsheets
Companies processing high volumes of invoices, forms or orders manually
IT leaders who have tried point automations that broke on the first exception

150+: Workflows automated for clients
2–4 weeks: From mapping to first live automation

Analyst reviewing an automated workflow on screen

What's included

What you get from thisengagement

Working software and a documented reason for each decision — not a slide deck of possibilities.

Process discovery
Shadowing and time-and-motion review of where manual effort goes, which steps are worth automating, and where exceptions hide.
Workflow automation
n8n or custom-coded workflows that move data between your tools without human copy-paste — governed, versioned and monitored.
System integrations
Robust connections between ERP, CRM, email, banking and finance tools using their official APIs.
Document processing
Emails, forms, invoices and POs read automatically, validated, and routed to the right system or person.
Human-in-the-loop approvals
Automated steps pause for a person wherever a decision needs judgement, with a clear audit of who approved what.
Monitoring & alerts
Every run logged, hours saved tracked, and alerts when a workflow fails so nothing goes missing quietly.

Our approach

From manual toautomated, in threephases

Each phase ends with something you can review and a decision point where you can stop.

Start with discovery

- Shadow the teams doing the work
- Measure time spent per task and error rates
- Rank opportunities by value and risk
- Pick the first workflows and fixed-scope estimate
You end up with: A prioritised automation roadmap with savings estimated and a number attached.
- Build, test and document the first workflows
- Exception handling and approval points designed in
- Monitoring and alerting live before go-live
- Staff walked through the new flow
You end up with: Live automations with logging, alerts and measured hours saved.
- Monthly savings report against the roadmap
- Next workflows delivered in priority order
- Adjustments as processes and tools change
- Handover so your team can maintain flows
You end up with: A growing, governed automation layer your team can run.

Automation

Automation with controls

Automated processes touch finance and customer data. They need the same governance as any system.

Access
Service accounts with least-privilege scopes; no shared personal credentials.
Audit
Every run, input, output and approval logged.
Change control
Workflows versioned and reviewed before deployment.
Resilience
Retries, idempotency and alerting so a failed run never becomes a lost invoice.

Not sure which service you actually need?

Describe the problem in thirty minutes and a solution architect will tell you — including when the answer is that you do not need us for this.

Book a call

Tools we use

Automation tools we build with

Low-code where it is enough, custom code where it is not — always documented and monitored.

Orchestration
- n8n
- Custom TypeScript/Node.js workflows
Document processing
- OCR / LLM-based extraction
Integration
- REST APIs
- Webhooks
- Queues
Runtime
- Docker
- AWS
- Azure
- PostgreSQL

Why us

Why automate with Kaidova

We automate the operations behind our own platforms, so we know which workflows hold up in the real world — and which ones break on the first exception.

Process first, tools second
We map how work really flows before connecting anything, so automations survive real exceptions.
Savings you can measure
Every workflow is tracked against the hours it saves, reported monthly.
Humans where it matters
Approvals stay with people wherever judgement or accountability is needed.
Nothing fails silently
Runs are logged and failures alert the right person immediately.
Built to be handed over
Each workflow is documented so your team can adjust it without calling us.

Our work

Results from systems in production

How disciplined engineering translates into operational outcomes. Every figure shown is measured on a live system and approved by the client.

View all case studies

01Lieferfair
Marketplaces & Logistics
Rebuilding a delivery marketplace to survive its own growth
A fast-growing delivery platform was hitting the limits of its original architecture. We re-engineered the core system for scale, reliability and real-time operations.
Read case study
3.2×
Increase in order throughput
02Construction contractor (on Oplyra)
Construction & Trading
One ledger for a contractor running six disconnected systems
Read case study
40%
Less time closing the month
03FastestVPN
Consumer Software
Scaling a consumer VPN to millions of sessions a day
Read case study
99.9%
Uptime across regions